This company provides membership, travel, insurance and financial services offerings to approximately 9 million members and customers across 11 states and 2 U.S. territories through the AAA, Meemic and Fremont brands. This company belongs to the national AAA federation and is the second largest AAA club in North America. Primary Duties and Responsibilities:
Performs accounting functions related to the preparation, maintenance and/or reconciliation of a variety of subsidiary and general ledger accounts. Reviews invoices for compliance with corporate policies, duplicate payments and fraud control. Verifies and/or determines all information needed by disbursement system for inclusion into corporate ledgers. Enters data from invoices and payment requests into automated disbursement system. Analyzes computer output to determine discrepancies and errors and initiates corrective action to ensure integrity of ledger systems. Verifies account balances are reported accurately and that reconciling items are cleared on a timely basis. Allocates operating expenses and maintains accounting records; compiles data and prepares periodic reports as directed.
Ensures disbursements are made in accordance with vendor /corporate terms. Researches inquiries from vendors, sales, and/or service personnel regarding payment status of issued checks; determines status and initiates replacement check process in accordance with established control procedures.
Reconciles accounting ledgers and other documents to supporting subsidiary systems and resolves discrepancies and informs appropriate personnel of inconsistencies. Receives and deposits miscellaneous checks. Researches non-coded checks to determine correct accounting detail and prepares audit schedules for use in internal and independent audits.
Assists management or senior staff in developing and maintaining job documentation and procedures and the resolution of problems affecting reconciliations with other departments, employees and/or banks. Researches and responds to inquiries concerning account status from vendors, members, and/or insured. Responds to questions/concerns relative to operating expense reports as requested. Provides same day turnaround on rush documents.
May respond to customer, agent, and/or management inquiries regarding billing related issues, invoices, cash receipts, commission related payments, process premium refunds, etc.
Works in a temperature controlled office environment.
Qualifications: Required Qualifications:
Intermediate college level coursework in Accounting or Finance or a minimum of two years Account Payable processing experience
Accounts Payable work experience (if applicable) in/with:
- Basic data processing
- Automated accounting systems
- Spreadsheet software
- High volume invoice data entry
- Researching invoices and payments
- Working with an integrated A/P – Purchasing system
- Accurately perform mathematical calculations - adding, subtracting, multiplying, dividing, percentages, etc.
- Accurately operate a 10 key calculator
- Accurately type 35 wpm
- Communicate effectively both orally and in writing
- Research and analyze financial data
Willingness to work irregular hours as required.